How To Write A Proposal To Get Freelance Work

If you’re a freelancer looking for work, drop that CV! Your primary tool for generating work is a proposal, not a CV. Some of your proposals will be written in response to Requests for Proposals (RFPs), where businesses put out a call for proposals to provide solutions to their problems.

How To Write A Proposal To Get Freelance Work

The proposals you generate on your own after you’ve identified a need the client has, are called Unsolicited Proposals. By creating lots of proposals, you get lots of work.

When I’m soliciting copywriting work, I write mini-proposals, of around a page, or 300 words. I send out these mini-proposals either as an introduction to my services or as a follow-up to an initial call I’ve made to the business.

Whenever you’re going through a slow period, turn out a few dozens of proposals. Within a few weeks, you should have more work than you can handle. Businesses are used to receiving proposals, so no one will think it odd when you submit one.

So what does a mini-proposal contain? A single page, with:

* a description of a problem (or need) you conceive the business has;

* an outline of the solution;

* why you’re the person to solve this problem — what skills you have.

Simple, right?

When you start sending out mini-proposals regularly, you WILL get work. Lots of work.

Everyone has problems; everyone is looking for solutions. You market yourself to businesses as someone who can solve their problems.

==> Spotting a need
Start by training yourself to spot problems (call them challenges when you’re communicating with businesses) and needs that businesses have. You’re going to become Mr. or Ms. Fixit.

Let’s take a simple example of spotting a need. Let’s say you’re a writer, browsing the Web, and you come across a business Web site which has lots and lots of typos.

How do you approach the business?

Go to Whois, at and get the business owner’s contact details. By entering their website address to look up, most of the time you would see their contact info listed on Whois.

Now you’re going to fax, mail or email a message.

Let’s say you’ve decided to email the manager of the business. Your message’s Subject line could be: “Proposal — Website proofing.”

Because of all the spam on the Internet, you’re going to make it clear that although this is unsolicited, it’s a normal business communication, not a message that you’re firing out at random to a thousand businesses on the Web.

Construct the message as you would a postal letter, with the name of the owner or manager, the business name, and the date on the first few lines.

Next comes the salutation: “Dear Mr. Smith”.

Introduce yourself immediately.

“My name is John Brown. I’m an independent writer. I visited your Web site at _________.”

At this point, make some kind and generous comments about the site, to that show that you’ve actually visited it. Say anything you like here, as long as it’s a compliment.

Then describe the problem — mention the typos, in other words.

DON’T be explicit. Don’t mention where the typos are. (You’re looking for work, remember.)

Outline the solution: you can proof the site content.

Tell Mr. Brown why you’re the person to handle the proofing.

Tell Mr. Brown how to contact you.

Close the message in the usual way.

Add all your contact details: email, phone, and website (if you have one).

By addressing your email message clearly, and putting in all your contact details, you’ve established that you’re not a spam artist. You’re a business person sending a proposal.

Great! You’ve written your first proposal. Now go and write another one. And another one after that. Proposals are great fun to write, and no matter what kind of work you’re after, they should get you more work than you can handle. But always keep in mind, no matter how busy you are with new incoming projects you should maintain (if not increase) the quality of your works.